Operations Coordinator

Who We Are

IREX is a global development and education organization. We strive for a more just, prosperous, and inclusive world—where individuals reach their full potential, governments serve their people, and communities thrive. With a projected annual portfolio of more than $150 million and more than 750 staff worldwide, we work with partners in more than 100 countries in four areas essential to progress: cultivating leaders, empowering youth, strengthening institutions, and increasing access to quality education and information.

IREX is seeking an Operations Coordinator who will contribute to the effective running of the IREX office by carrying out a variety of administrative and operations tasks and will provide general office support functions (such as reception and office maintenance, maintaining office supplies stock) and logistics support to staff and senior management and tracking driver log. The Operations Coordinator will also provide administrative and operations support to the HR Manager on request.

We are doers. Our decades of on-the-ground experience help us create greater impact, practical recommendations, and lasting partnerships.

Are you the next member of our team?

Your Background & Skills

• Bachelor's degree in administration, human resource management or related field;
• Minimum of 2 years' relevant work experience.
• Experience working in a non-profit organization preferred;
• Understanding of and interest to reforms processes in Ukraine;
• Demonstrated customer-service orientation;
• Demonstrated proficiency with Microsoft Office (Outlook, Word, PowerPoint, and Excel)
• Excellent attention to detail and strong organizational skills including time management, ability to prioritize multiple tasks in a fast-paced working environment, and ability to remain flexible while adhering to strict deadlines..
• Fluent in Ukrainian and Russian languages.
• Excellent verbal and written communication skills;
• Good command of English Language is preferred.
• You must have unrestricted authorization to work in Ukraine.

Your Daily Tasks

• Respond and provide basic information to general inquiries
• Ensure general use equipment are serviced on time (e.g. Xerox, printers)
• Maintain stock of all office supplies and order new supplies when need arises
• Coordinate with offsite storage facility for timely pick up of boxes as well as requesting and updated tracking list as necessary
• Coordinate with office cleaning company regarding cleaning schedule or additional requests
• Maintain outgoing mail registry
• Maintain registry of office access cards, keys, order cards for new staff, when necessary, contact office facility security service when needed, coordinate staff and guest admission
• Maintain contact with office facility administration on office maintenance issues, repairs, etc
• Collect and ship correspondence
• Translate documents from Ukrainian - to English, from English – to Ukrainian on request
• Submit and control regular office operations vendors – taxi, shipment, outsource storage facility
• Serves as contact point for shipment vendor – orders client cards for new staff, etc.
• Travel logistics for staff and senior management and also for conferences/trainings
• Track driver and office cleaner log
• Support the Manager in event, staff retreats, conferences, organizations.
• Support the Manager in inventory management.
• Coordinate timely monthly payments to suppliers and consultants.
• Contact landlord on office maintenance issues.
• Handle small operations related to procurement and contracting.
• Other support duties as needed.

You will Get:

Committed, passionate, collaborative, and mission-driven colleagues who make IREX a good place to work. You will receive best-in-class learning, development, and growth opportunities, as well as a comprehensive benefits package designed to help you thrive. This includes a well-being and employee assistance program, health coverage, a flexible work schedule, a generous PTO policy, a technology stipend, a diverse and inclusive work environment, and many more benefits.

We conduct background checks on all successful candidates.

This position is not eligible for Immigration Sponsorship.

NO PHONE CALLS PLEASE

EOE – Equal Opportunity Employer

We are an Equal Opportunity Employer, including disability/vets.