Food Security and Livelihoods Cluster Coordination & Information Management Officer SC8

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

Vacancy Announcement n°: JR106396

Job Title: Food Security and Livelihoods Cluster Coordination & Information Management Officer

Type of Contract: Service Contract, SC8

Unit / Division: Programme / WFP Ukraine

Duty Station: Kyiv

Duration: 12 months (renewable)

Closing date: 9th November 2024, midnight (Central European Time)

ABOUT WFP

The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.

At WFP, people are at the heart of everything we do, and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

Why work with us?

The war in Ukraine has had drastic consequences, both for people inside the country and for those around the world dependent on its huge grain supplies. It is inflicting untold suffering on civilians, displace families, and disrupt supply chains and food production. It has caused one of the fastest forced population movements since the Second World War. Close to 6 million Ukrainians are still living as refugees across Europe, and almost 5.1 million are internally displaced. Many have lost their homes and livelihoods. As food production and supply lines are disrupted by fighting, many families in the east and south do not have reliable access to nutritious food.

WFP uses a flexible mix of food and cash assistance to support communities affected by the war wherever they are. This includes working with local partners to distribute food rations in areas near the frontline and providing cash transfers wherever people have access to banks and markets to buy food. Since March 2022, WFP has distributed food and cash assistance equivalent to 2.4 billion meals to families displaced and affected by the war, partnering directly with local responders.

WFP is a 2020 Nobel Peace Prize Laureate.

WFP offers a highly inclusive, diverse and multicultural working environment.

WFP invests in the personal & professional development of its employees through a range of trainings, accreditation, coaching, mentorship and other programs as well as through internal mobility opportunities.

A career path in WFP provides an exciting opportunity to work across various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.

How can you make a difference?

The purpose of the Coordination and Information Management Officer (CIMO) is to support National level coordination in his/ her Area of Responsibility. The officer provides coordination and information management support and guidance to the CIMOs at the Hub Offices (downstream) and reports to the cluster Coordinator (upstream). This support includes consistent coordination, liaison with partners and other humanitarian actors, and the development, dissemination of FSL cluster information products and regular field trips.

Coordination:

• On behalf of the FSL CC, liaise with national NGOs, mainstreaming cluster guidelines and standards and providing capacity building.
• On behalf or in the absence of the FSL CC, attendance at regular national coordination forums, deputizing for the cluster coordinator at times, including but not limited to: ICCG, CWG, AAWG and all related HPC meetings during the HNRP process.
• As a member of Cluster Strategic and Technical Review (STR) committee, conducts Strategic Review of projects proposals submitted under UHF allocations.
• On behalf of the FSL CC, contribute to the Ukraine Country Office Annual Performance Plan. Weekly reporting to the Operational IM team and Head of Programme, when requested.
• Support coordination at hub level, providing guidance to hub offices and ensuring an efficient flow of information and communication with the cluster coordinator.
• Support coordination of cluster meetings at the national level in Kyiv: a) organize (liaise with Administration team over conference room booking, interpreters contracting; ensures relevant IT equipment provided by ETC; dissemination of email invitation to partners), b) facilitate the involvement of relevant speakers, c) prepares presentations, e) provide Cluster updates in meetings, f) act as a moderator.
• Proactively coordinate FSL partners‘ response in the event of crisis events (natural and human related) such as contact line movement, massive casualties' response, mandatory evacuations etc.
• Foster a collaborative environment among cluster members, encouraging information exchange and joint planning.

Capacity Building:

• In support to the CC, provide support, guidance, information sharing, and mentoring to the Regional CIMOs (South & East Hub AoR) and sub-national cluster coordinators (SCC). Performing duties of the Regional CIMOs during their absence.
• Provide capacity building and guidance to national FSLC members on cluster guidelines and standards.
• Proactive engagement with related teams e.g. In-Kind, Research, Analysis and Monitoring, Cash Working Group etc.
• Support Regional Hubs during election and endorsement of CFPs. Strengthen Cluster footprint at the sub-national partners meetings.
• On behalf or in absence of the FSL CC, act as a technical expert, participate at interview panel during the recruitment process of Regional Cluster CIMOs and other Programme staff.

Information Management:

• Under the CC supervision and support, develop, design, and upgrade the FSLC Newsletter on a bi-monthly basis.
• On behalf or in absence of the FSL CC, actively participate at the IM relevant forums (e.g. IM Working Group and Assessment and Analysis Working Group.
• Collate and manage food assistance requests (including management of the database, following up with partners), as needed.
• Facilitate the establishment, management, and maintenance of Cluster mailing lists at the national level.
• Support information collection for the 5W database and derivative products. Identify and utilize secondary data and information resources.
• Note taking and production of minutes (in both English and Ukrainian) from Cluster-led meetings e.g. Monthly Partners Meeting, Food Assistance Working Group, Strategic Advisory Group, and others.
• Perform any other tasks that may be required.

To join us in saving lives, changing lives, you will have:

Education:

Advanced University degree, or First University degree with additional years of related work experience and/or training/courses in: political sciences, project management, international affairs, social sciences, statistics, agriculture, development studies or a field relevant to international development assistance, or other related fields.

Experience:

At least one (1) year of postgraduate professional experience of working in project management, international affairs, social sciences, statistics, agriculture, or other related fields.

Experience in managing complex tasks (may be public or private sector);

Proven prior experience of working as an information management officer; Experience in food security programmes is an added advantage.

Skills:

Proven knowledge, abilities and skills in the areas of preparing a variety of quantitative and qualitative information summaries and reports;

Strong knowledge of and experience in using advanced Excel, Word and PPT; In-depth knowledge of coordination methods, metrics and reporting systems; Ability to work in difficult environments, in often stressful time-critical situations;

Maintenance of contact database;

Advanced written and communication skills;

Ability to work and learn quickly without need for external follow up, solve problems and proactively anticipate bottlenecks.

Languages:

Fluency in oral and written English and Ukrainian.

How do you apply

To be considered, you are invited to apply via WFP’s recruitment portal.

CV and cover letter must be submitted in English language.

Only those who are short-listed candidates will be contacted for the next steps of our recruitment process.

We also encourage you to create your candidate profile and set up WFP job alerts to learn more about all the opportunities available to join us and make a difference in the lives of the people we serve.