Executive Personal Assistant for CEO and Founder

SOC Prime seeks a highly skilled Executive Personal Assistant to support our CEO and Founder. In this role, you will collaborate closely with other team members to help manage the Founder's workload and daily responsibilities, ensuring their time is utilized efficiently and effectively.

Type of employment: Full-Time 

Type of Work: Hybrid (please be ready to work in the office and remotely)

The ideal candidate will have one of the following locations:  Lviv, Lutsk, Rivne, or Kyiv.  

Tasks and Responsibilities:

• Managing all administrative tasks related to patient's day-to-day activities

• Travel Management:  
  Ownership of the CEO’s travel schedules, including booking travel, hotel accommodations, meal reservations, special needs, and receipt collection and submission for reimbursement
  Visa and entry permit facilitation, if needed 

• Coordinating work and personal calendar

Ownership of the CEO’s calendar and coordination of daily activities, including all personal and professional needs; daily management of CEO’s emails, calendar
Act as gatekeeper for the CEO to align his calendar and daily movements with the firm’s strategic goals. Handle confidential information with discretion and tact.

• Email and communication

Vet and prioritize the CEO’s emails, respond on the principal's behalf, and flag others. Writing and editing emails on the CEO’s behalf.
Assist with planning company events or partner’s events.
Prepare materials for and briefing the CEO for meetings.
Facilitating communications with the staff (as directed). Serve as a liaison between executives and internal/external stakeholders, maintaining professionalism and confidentiality.
Manage office communications, including drafting emails, reports, and presentations.
Keeping fundraising efforts on track and recording relevant info. Ownership the communication with current investors. 
Conduct research, compile data, and prepare materials for decision-making and meetings.

• Ownership of the tasks for the promotion of the CEO’s professional and personal brand (including content, posts, and ownership of the CEO’s social media profiles)

• Additional personal tasks and errands as needed for both the CEO and the family, lawyers, and advocates. 

• Anticipate the  CEO’s needs, ensuring he has the resources for effective decision-making.
  
   

Qualifications, Skills & Experience:
 

Professional Experience:
 

• 3-5+ years of experience as a Personal Assistant, Executive Assistant, or similar role, preferably supporting C-level executives or founders.

• Proven experience managing complex schedules and coordinating calendars in a fast-paced, high-demand environment.

• Hands-on experience organizing business travel, including booking flights, accommodations, transportation, and visa/permit processing.

• Strong ability to liaise effectively with various stakeholders, including employees, investors, partners, and family members.

• Experience handling highly confidential information with professionalism and discretion.
  
   

Administrative Skills:

• Excellent proficiency with calendar and task management tools (e.g., Google Calendar, Outlook, or similar).

• Advanced skills in drafting and editing professional correspondence, emails, and presentations.

• Ability to prepare meeting materials, create briefs, and summarize key information effectively.

• Experience managing office communications, including writing reports, creating slide decks, and managing email inboxes.
   

Organizational Abilities:

• Exceptional attention to detail and ability to prioritize tasks in time-sensitive environments.

• Strong time-management skills and the ability to seamlessly manage personal and professional assignments.
   

Communication Skills:

• Superior written and verbal communication skills.

• Ability to act as a liaison between the CEO and internal/external stakeholders, maintaining professionalism and confidentiality.

• Proficiency in negotiating and maintaining relationships with service providers. 

Personal Attributes: 

• Tact and a high degree of emotional intelligence.

• Proactive and resourceful, able to anticipate the CEO’s needs.

• Flexibility and adaptability to dynamic environments and changing priorities.

Technical Skills:

• Advanced proficiency with office tools (Microsoft Office Suite, Google Workspace).

• Experience managing social media platforms and creating content to promote the CEO’s brand (e.g., LinkedIn, Twitter, Facebook, etc).

• Strong research and data analysis skills to prepare decision-making materials. 

Additional Skills and Expertise:

• Knowledge of business etiquette and corporate communication standards.

• Event planning experience (both corporate and personal events).

• Familiarity with investor relations and the ability to track and report on fundraising efforts. Understanding the strategic and tactical goals of fundraising.

• Languages: English C1 is a must, and Spanish B2 will be a plus.

• Driving licence 
   

Desired Education and Certifications:

• Bachelor’s degree in Business Administration, Management, Linguistics, or a related field.

•  Certifications in project management or administrative management are a plus.

Benefits

In addition to salary and the potential for commissions and bonuses, the position is eligible for SOC Prime’s standard benefits, including

• Medical insurance plan

• 24 work-days of paid vacations

• Sick days (100% of covering)

• High-growth, collaborative environment with inclusive teams

• Competitive compensation

• Home office setup support

• Continuous learning and development opportunities

To apply for this position, please send your resume/CV to [email protected].


You understand and agree that your submission of this job application does not obligate SOC Prime, Inc. (“SOC Prime”, “we”, or “us”) to employ you or to offer you employment.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, (including pregnancy, sexual orientation, or gender identity), national origin, disability, genetic information, or other status protected by law. 
By sending us your resume/CV, you agree that SOC Prime may collect, process, use, and store your personal data for recruiting and related purposes. If you choose to provide any sensitive personal information or special category data in connection with your resume/CV, you expressly consent to the use, processing, and disclosure of such sensitive personal information or special category data for the purposes for which you provide it.
If we do not employ you at this time, we may retain and use the information that we obtain as part of your application process to be able to consider your application later if a suitable position becomes available for legal or regulatory purposes and, if appropriate, to refer back to this application if you apply again. If, at some point, you no longer want SOC Prime to consider your application or want your personal data to be updated or removed, please contact us.