Administrative Assistant

3Shape develops 3D scanners and software solutions that enable dental and hearing professionals to treat more people, more effectively. Our products are advanced innovative solutions that improve the lives of both patients and dental professionals around the world.

3Shape is headquartered in Copenhagen, with development teams in Denmark, Ukraine, North Macedonia and with a production site in Poland.

We are a global company with presence in Europe, Asia and the Americas. Founded in a year 2000, today, we provide services customers in over 100 countries. Our growing talent pool of over 2000 employees spans 35+ nationalities .

3Shape as an employer is committed to Ukraine. Our UA office was founded in 2006, and we are continuing to grow, hire and take care of our employees even during the war in Ukraine. Among other actions, we support our contractors who are called to the military service, as well as prioritize our colleagues’ mental health by implementing different activities.

If you are looking for stability in your future, we are the right place for you.

We are looking for an energetic Administrative Assistant for our Kyiv Administration team.

Areas Of Responsibility

• Managing office supplies and consumables, ensuring timely procurement
• Coordinating with suppliers for order placement, delivery tracking, and quality control
• Overseeing document processing, including invoices, contracts, and financial documentation
• Maintaining and updating internal databases (suppliers, employees, access management)
• Facilitating the onboarding process by preparing documentation and organizing workspaces
• Supporting corporate event planning, vendor coordination, and logistics management
• Ensuring the smooth operation of office equipment (printers, scanners, laminators)
• Utilizing MS Office tools for document creation, data analysis, and communication
  
  

You should have experience in several of the following fields:

• Higher education
• At least Intermediate level of English
• PC literacy (MS Word. Excel, PowerPoint)
• Relevant working experience would be beneficial
• Experience in travel arrangements would be beneficial
  
  

We Also Want You To Have

• Responsible attitude and good team working skills
• Ability to establish priorities and plan, coordinate own work
• Good communication skills
• Ability to handle multiple tasks, meeting deadlines
  
  

Being The Part Of Us Means

• Opportunity to become a part of the accomplishments that 3Shape has created over the past two decades.
• Meaningful work that changes the future of dentistry
• Work in a professional and friendly environment
• Constant professional growth and development
• A healthy work-life balance
  
  

We Offer

• 39 hours of cooperation per week within a flexible time frame
• 24 business days of annual leaves
• Medical insurance (with additional Dentistry Budget and 10 massaging sessions per year included)
• Good working conditions in a comfortable office near National Technical University “KPI” which includes: Blackout ready infrastructure. Corporate Paper Book Library. Gym-Room with Shower.
• A parking lot with free spaces for employees
• Partial compensation of lunches
• Paid sick leaves and child sick leaves
• Maternity, paternity and family issues leaves
• Well-being program: monthly well-being meetings and individual psychology hot-line
  
  

For more information, visit our web-site: www.3shape.com or contact by email [email protected].

Information about our open vacancies you can find here: www.3shape.com/...porate/Careers/#vacancies

You can follow us on social media : www.facebook.com/3Shape