Production Billing Assistant

Locaria is a leading multilingual marketing and linguistic services agency that operates across more than 90 global markets. We blend insights, data, talent and technology to take global content further for ambitious brands. Locaria is central to the global content solution of Stagwell, the challenger advertising network.

We Have Been Recognized By The Following Awards

• Home to the Association of Translation Companies’ Innovator of the Year
• Shortlisted for three business awards by The Drum
• Named "Best Workplace for Training & Personal Development" by Adaptive
• Recognised as Top mid-market language service providers by Nimdzi Insights
  
  

We are also the winner of the Best Language Service Provider for Employee Well-Being and Overall Best Employer 2023 at the Best Employers in Localization Awards, Adaptive Globalization 2023.

Overview

Production Billing Assistant is a key liaison between the Billing Teams, Producers, vendors, and clients. This person ensures smooth financial and administrative processes for all client and vendor-related projects, with a primary focus on managing internal documentation, invoice flow, and coordination tasks.

Responsibilities

Document Management & Organization

• Collect all finance-related documents received from Producers, including invoices and purchase orders
• Develop & Maintain a centralized database with all client and vendor invoices and other finance-related documentation
• Ensure all documents are accurately labeled and stored in appropriate folders, accessible to relevant team members
  
  

Vendor Communication & Support

• Liaise with vendors to resolve discrepancies, request missing documentation, and clarify payment timelines or requirements.
• Track and follow up on any outstanding documentation or unresolved queries to maintain smooth payment workflows.
  
  

Internal Finance Liaison

• Serve as the main contact between the Producers’ team and the Department that takes care of sending client invoices & receiving the vendor invoices.
• Troubleshoot and resolve invoice challenges with the Department that takes care of sending client invoices & receiving the vendor invoices.
  
  

Client & Market-Specific Documentation

• Anticipate documentation needs and maintain a proactive approach to avoid delays in project closure and payments.
  
  

Process Improvement

• Propose and help implement process improvements to prevent repeated issues and ensure consistency across markets.
  
  

Qualifications

• Strong organizational and time management skills
• Excellent communication and interpersonal skills
• Attention to detail and a proactive attitude
• Fluent English level (writing & speaking)
• Fluent Ukrainian level (writing & speaking)
• A strong proficiency in all MS Office applications, particularly Excel, is essential. The candidate must also be proficient in using email and internet search tools
• Experience with project management tools or software will be considered a plus
• Strong problem-solving and analytical skills
• Team player with a collaborative mindset
• Ability to multitask and prioritize effectively
• Strong work ethic and reliability
  
  

Equal Opportunities

You’ll Live Up To The Locarian Values

• We take content further
• We grow together
• Celebrating Individuality
• Doing good along the way
• With care
  
  

D&I statement

Locaria is global by nature and vastly strengthened by multicultural, international and eclectic teams. Working together to achieve shared goals, our employees recognise the importance of our core value ‘celebrating individuality’, and are supported by Locaria's breadth of cultural resources and insights that attract and retain the best talent.

We appreciate the unique perspectives and experiences that each person brings to our team and are fully dedicated to ensuring equal opportunities across the board, regardless of race, color, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability and gender identity. If you have a disability or special need that requires accommodation, please let our team know.

Benefits

In return for your interest and expertise, we can offer an exciting and multicultural place of work, competitive salary, wide range of benefits, and the chance to progress your career within a truly global organization.

Some Of These Benefits Include

• Holiday: You will be entitled to 24 working days paid leave per year (pro-rata in first year based on starting date)
• Support with English lessons: We reimburse set amount of 2k Hrn monthly for English lessons.
• Refer a Friend Scheme: We’re always on the lookout for talented people. If you refer a friend who is then hired, we will award you with a bonus depending on the level of the role being recruited for.
• Rest and Recharge: The option to lengthen your standard 1-hour lunch break by 30 minutes, as long as you maintain the same number of hours you work a day.
• Do Some Good Along the Way Days: In line with our 'Doing Some Good Along. The Way' value, which you will have the opportunity to get involved with if you'd like to. This also allows all employees up to 2 days off a year to get involved in charity initiatives.
• OpenUp: Access for you and three family members to OpenUp, a mental health support platform designed for your personal and professional growth. Including 1:1 sessions with psychologists, masterclasses, mindfulness sessions and online courses and articles.