Coordinator, Planning, Monitoring, Evaluation and Reporting

Organizational Context

The International Federation of Red Cross and Red Crescent Societies (IFRC) is the world’s largest humanitarian organization, with a network of 191-member National Societies (NSs). The overall aim of IFRC is “to inspire, encourage, facilitate, and promote at all times all forms of humanitarian activities by NSs with a view to preventing and alleviating human suffering and thereby contributing to the maintenance and promotion of human dignity and peace in the world.” IFRC works to meet the needs and improve the lives of vulnerable people before, during and after disasters, health emergencies and other crises.

IFRC is part of the International Red Cross and Red Crescent Movement (Movement), together with its member National Societies and the International Committee of the Red Cross (ICRC). The work of IFRC is guided by the following fundamental principles: humanity, impartiality, neutrality, independence, voluntary service, unity, and universality.

IFRC is led by its Secretary General, and has its Headquarters in Geneva, Switzerland. The Headquarters are organized into three main Divisions: (i) National Society Development and Operations Coordination; (ii) Global Relations, Humanitarian Diplomacy and Digitalization; and (iii) Management Policy, Strategy and Corporate Services.

IFRC has five regional offices in Africa, Asia Pacific, Middle East and North Africa, Europe, and the Americas. IFRC also has country cluster delegations and country delegations throughout the world. Together, the Geneva Headquarters and the field structure (regional, cluster and country) comprise the IFRC Secretariat.

IFRC has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the Red Cross and Red Crescent Movement, including sexual exploitation and abuse, sexual harassment and other forms of harassment, abuse of authority, discrimination, and lack of integrity (including but not limited to financial misconduct). IFRC also adheres to strict child safeguarding principles.

Based in Kyiv, the PMEAL Coordinator supports Danish Red Cross (DRC) Mission in Ukraine in the development and implementation of projects and operations. The PMEAL Coordinator is responsible for implementing a PMEAL framework for DRC programme and for strengthening the quality of PMEAL systems and functions, by providing technical assistance and guidance across all relevant areas of PMEAL – planning, monitoring, evaluation/review, learning and accountability. The position will also involve strengthening the PMEAL capacity of the URCS and will provide capacity building support in PMEAL to the DRC team. The PMEAL Coordinator will work in close cooperation with URCS and DRC project and support staff.

Job Purpose

The DRC PMEAL Coordinator will – together with the Senior PMEAL Delegate – be the focal point for all strategic, portfolio and programmatic Planning, Monitoring, Evaluation, Accountability and Learning for the Country Office and DRC operations in Ukraine.

The core purpose is to ensure that DRC remain accountable both to the communities that we – through URCS - serve in Ukraine and to the back donors and key stakeholders of the Country Office. This includes supporting the Programmes team to ensure that DRC Programmes are implemented according to DRC Project Management Standards and Standard Operating Procedures and live up to the Core Humanitarian Standards and other relevant sector standards.

The role will have a specific focus on leading assessments, baselines/endlines, Post-Distribution Monitoring exercises, beneficiary surveys, reviews and evaluations, studies and other larger analytical exercise conducted by DRC/URCS or through contracting external consultants to inform DRC’s engagement in Ukraine.

Job Duties And Responsibilities

Planning and project development

• Support the planning and development of concept notes and proposals (incl. by supporting relevant ‎delegates), in line with DRC’s strategy and donor priorities focusing on providing M&E-technical support
• Support the process of ensuring that learning from previous projects (e.g., lessons learnt and best ‎practices) is incorporated into new proposals;‎
• Provide technical assistance and support to set up and implement a planning process to develop quality plans.‎
• Provide technical advice and support to the individual teams to ensure quality plans (e.g., design of the ‎Logframe and indicators)‎
• Ensure that monitoring and evaluation activities are incorporated into planning and budget and plan for ‎their implementation of the relevant monitoring systems and reporting deadlines from the outset.‎
  
  
  

Monitoring

• Support the implementation of a M&E plan for projects, including outlining data sources, collection ‎methods (quantitative and qualitative methods), frequency, and audience.‎
• Provide technical guidance to programme staff to help them incorporate the appropriate M&E systems (e.g., ‎Post- distribution monitoring (PDM) for their areas of expertise, including setting up indicators.‎
• Assist with the development and implementation of monitoring tools and activities to capture and provide ‎reliable and timely monitoring data to inform quality programming.‎
• Undertake field monitoring visits with technical and NS teams.‎
• Support or prepare analysis of monitoring, through reports, data visualization and ensure it is evidence ‎based, user-friendly and accessible for those managing the operation, to inform decision-making
  
  
  

Evaluation/Review

• Support preparation, design, and implement any necessary surveys, such as baseline surveys, reviews, ‎evaluations or lesson learning exercises or other relevant studies, in response to operational requirements.‎
  
  
  

Reporting & Donor compliance

• Coordinate all reporting activities in close cooperation with delegates and partners – including agreeing a ‎reporting timetable and deadlines.‎
• Establish a reporting timetable and deadlines for the mission and monitor this timetable to ensure ‎agreed deadlines have been met.‎
• Support the efficient and effective delivery of emergency reporting on the operation (including ops updates, ‎short progress reports, information bulletins, facts & figures, or other relevant reports).‎
• Check that all reporting on the mission is compliant with the DRC’s standards and formats.‎
• Maintain good communications with DRC team and NS staff and volunteers to ensure reports are ‎informed by accurate and relevant information.‎
• Collaborate with technical and support managers, including finance, to ensure compatibility between narrative ‎and financial information in all reports and for any pledge-based reporting.‎
• Provide sound support on donor’s regulations and guidelines
• Ensure filing of all contracts relevant to the dedicated portfolio.‎
• Review relevant contracts prior to signature in coordination with HQ relevant departments and partners.‎
• Ensure that contractual obligations and reporting deadlines are known within the team, URCS and ‎well- communicated to relevant internal stakeholders.‎
  
  
  

Job Duties And Responsibilities (continued)

Accountability

• Contribute to the accountability focus of all PMEAL work across the mission, working closely with the URCS CEA and project managers to ensure accountability to affected populations
• Promote a culture of accountability with management and across all sectors
• Support the evidence-base of monitoring and evaluation work on the mission, to inform accountability to donors and partners
• Contribute to ensuring that Core Humanitarian Standards are promoted, understood, and used in learnings and continuous improvement processes
  
  
  

Community Engagement and Accountability (CEA)

• Work closely with URCS CEA colleagues and project managers, to ensure that planned monitoring is well informed by available information / data and engages with and reflects the voice of the affected population.
  
  
  

Learning

• Support the cross-sharing of accessible information and learning from ongoing operational monitoring and reviews
• Ensure that learning from all monitoring, reviews, or evaluations in accessible and relevant, and can be used to inform operational decision-making and the direction of the mission
  
  
  

Duties applicable to all staff

‎1.‎ Actively work towards the achievement of the DRC’s goals

‎2.‎ Abide by and work in accordance with the Red Cross and Red Crescent principles

‎3.‎ Perform any other work-related duties and responsibilities that may be assigned by the line manager

Education

Bachelor’s or graduate degree in a relevant humanitarian or social sciences or other ‎relevant education

Experience

• At least 3 years of professional experience in MEAL, Grant-writing, Project Management, ‎preferably in an NGO or humanitarian organisation
• Work experience in international organization or context is an asset
• Experience conducting and leading data collection in humanitarian settings (surveys, ‎interviews, focus group discussions)‎
• Experience writing high quality analytical reports providing clear findings and actionable ‎recommendations
• Experience working with Core Humanitarian Standards, SPHERE standards and other ‎humanitarian sector standards
  
  
  

Knowledge, Skills and Languages

• Strong analytical abilities
• Strong report writing abilities
• Solid understanding of humanitarian programming and the project management cycle
• Solid skillset within qualitative and quantitative social science approaches and methods
• Sharing the humanitarian principles and values
• Good communication skills
• Willingness to be an active team player
• Flexibility and capacity to adapt to challenging environment
• Self supporting in computers [Windows, Microsoft Office, database, e-mail (Outlook) etc.]‎
• Valid driving license (Light vehicles)‎
  
  
  

Languages

Fluently spoken and written English and Ukrainian

Competencies, Values and Comments

Values: Respect for diversity; Integrity; Professionalism; Accountability.

Core competencies: Communication; Collaboration and teamwork; Judgement and decision making; National society and customer relations; Creativity and innovation; Building trust .