Specialist, People Data and Payroll Administration, Kyiv (part-time)

Electrolux Group

Electrolux Group is a leading global appliance company that has shaped living for the better for more than 100 years. We reinvent taste, care and wellbeing experiences for millions of people, always striving to be at the forefront of sustainability in society through our solutions and operations. Under our group of leading appliance brands, including Electrolux, AEG and Frigidaire, we sell household products in around 120 markets every year. In 2023 Electrolux Group had sales of SEK 134 billion and employed 42,000 people around the world.

About the job:

The purpose of the role is to drive service delivery within the area of People Services and Solutions in the team located in Ukraine.

The People Data and Payroll Administration Specialist is responsible for managing HR documentation, payroll administration, and ensuring compliance with legal standards and company policies. This role involves the registration, processing, and archiving of employee records, coordination of HR-related tasks, and maintaining accurate military registration documentation.

You will report to PS&S Manager, People Data and Payroll.

This is a part-time position of around 50 hours per month (12 hours per week on average)

What you'll do:

As a People Data and Payroll Administration Specialist, you will receive, register, and forward HR correspondence to relevant departments for execution. You will also be responsible for managing the state of HR recordkeeping, documentation, reporting, and archiving. Your responsibilities will include conducting periodic audits of HR documentation and archiving systems to maintain compliance.

An important part of this role is Military Registration & Compliance, which involves maintaining and overseeing military registration documentation within the company, as well as updating and reconciling military records regularly, submitting monthly and annual reports.

In detail, you will be responsible for:

People Data and Payroll Documentation & Compliance

• Coordinate the signing and secure storage of confidential HR documentation, ensuring control over registered documents
• Maintain records of HR documents, organize and store archived documents
• Ensure compliance with standardized procedures for the selection, registration, storage, processing, and usage of HR documentation
• Make entries and updates in employees’ workbooks
  
  

Employee Data & Auditing

• Prepare personal files and complete employee personal cards
• Maintain records of employee leave, monitor leave payments, manage the vacation schedule
• Verify required documents during the hiring process of new employees
• Provide documents during internal and external audits
  
  

Military Registration & Compliance

• Keep accurate records of conscripts, reservists, and those liable for military service
• Verify military-related documents during the hiring process and ensure proper registration with relevant authorities
• Notify the Territorial Recruitment and Social Support Center (TRSSC) about changes in employee status or military data
• Inform employees of their obligations and ensure timely responses to summonses
• Maintain personal files, correspondence, and logs related to military registration
• Conduct internal audits to ensure compliance with military registration laws
• Prepare and manage documentation for reserving employees during mobilization or wartime
• Monitor compliance by company officials and employees
  
  

Qualifications & Requirements:

• Minimum 3 years’ of similar experience in HR and/or Payroll, or as HR Business Partner
• Fluent English (B2+/C1)
• Understanding of technologies applied to HR environments (Workday or other employee’s data administration platform, ticketing systems, time and attendance tools etc.)
• Experience in handling military records and compliance documentation is a plus
• Exceptional organizational skills and attention to detail
• Ability to handle sensitive and confidential information professionally
• Strong communication skills to interact with employees and external authorities
  
  

Where you'll be:

You will be based in our Kyiv office, located at Stepana Bandery av. 28A. This is a part-time, office-based role.

As part of Electrolux, we will continuously invest in you and your development. There are no barriers to where your career could take you.

For more information go to: www.electroluxgroup.com.