HR Operations Specialist (administration and payroll) (Гостомель)

The Vetropack Group is one of Europe’s leading manufacturers of packaging glass. With a total of over 3300 employees, it operates glass plants in Switzerland, Austria, Czech Republic, Croatia, Slovakia, Ukraine, Italy and Moldova. PrJSC Vetropack Gostomel Glass Factory produces, sells and distributes glass packaging in Ukraine. Our site is located in Gostomel, Kyiv region with more than 380 employees.

Purpose of the Role
The HR Operations Specialist ensures the accurate and efficient execution of HR administrative processes and payroll activities. This role supports the full employee lifecycle, from onboarding to offboarding, while ensuring compliance with Ukrainian labor legislation, internal policies, and corporate standards.

 Key Responsibilities
Staff Administration:

• Maintain and update employee personnel files in accordance with labor legislation.
• Prepare employment documents, amendments, and other HR-related documentation.
• Administer onboarding, transfers, promotions, and terminations.
• Maintain HR databases (1C, SAP and Success Factors) with accuracy.
• Provide support to employees and managers on HR-related policies and procedures.

Payroll:

• Collect and validate timekeeping, absence, and overtime data for payroll processing.
• Ensure accurate calculation of salaries, bonuses, and other compensation elements.
• Prepare and submit payroll-related reports to authorities (tax, social security, pension fund, etc.).
• Coordinate with Finance/Accounting on payroll disbursements and reconciliations.
• Ensure compliance with labor and tax legislation regarding compensation.

General HR Operations:

• Support HR audits and ensure documentation readiness.
• Contribute to the implementation of HR processes and systems.
• Assist in preparing regular HR metrics and reports (headcount, turnover, absenteeism, etc.).
• Participate in continuous improvement initiatives in HR operations.

Key Requirements

• University degree in Accounting, Economics, or related field.
• 3+ years of experience in HR administration and/or payroll in Ukraine.
• Strong knowledge of Ukrainian labor code and payroll-related tax regulations.
• Experience with HRIS/Payroll software (SAP HR, 1C, or similar).
• Good MS Excel and reporting skills.
• Fluent in Ukrainian, working knowledge of English is an advantage.
• High attention to detail, accuracy, and confidentiality.

 Competencies

• Strong organizational and time management skills.
• Analytical and problem-solving mindset.
• Customer-oriented and supportive approach.
• Ability to handle sensitive information with discretion.
• Team player with good communication skills.

We offer

• competitive salary
• quarterly bonus: depends on Company KPIs, up to 20% of quarterly salary
• social package
• medical insurance
• access to Vetropack Educational Portal and English courses
• professional learning and development opportunities
• challenging tasks, work in one of Europe’s leading manufacturers in Ukraine

Workplace: Gostomel, Sq. Rekunova, 2 (there is corporate transport for employees from Kyiv (Akademgorodok), Irpin, Bucha).