Logistics Officer (Procurement, WH, fleet, assets)

Polish Humanitarian Action (PAH) is looking for a Logistics Officer to support its projects implemented in Ukraine.

General information:

Organization: Polish Humanitarian Action (PAH), Warsaw based international non-governmental organization with representation office in Ukraine

Position: Logistics and Procurement assistant

Location: One vacant for each of the following locations

Kharkiv with visits to project locations

Job terms: full-time

Duration: 3 months with a possibility of extension depending on the availability of funds and results of performance

Starting date: asap

About PAH:

Polish Humanitarian Action (PAH) is an international non-governmental organization which since 1992 has been providing humanitarian and development help worldwide. So far, the interventions have been carried out in 46 different countries. By possessing long-standing expertise in the implementation of projects in Water, Sanitation and Hygiene, Food Security and Livelihoods, as well as Nutrition and Education, PAH concentrates its global activities on ensuring sustainable and stable development of regions suffering from the consequences of armed conflicts, natural disasters and other humanitarian crises.

PAH has been present in Ukraine since 2015 delivering humanitarian aid to the most vulnerable of the conflict-affected population. PAH provides assistance to internally displaced people, elderly and single mothers, working in the sectors of food security protection and livelihoods. PAH Ukraine is currently expanding programming from humanitarian to both early recovery and development-oriented interventions that provide sustainable livelihoods opportunities to the affected population.

Key Responsibilities:

Procurement (50%)
• Process and track Purchase Requisition Forms (PRFs)
• Support RFQs/RFPs, tenders and bid analysis
• Prepare Purchase Orders, Contracts and Framework Agreements
• Track supplier deliveries and procurement documentation
• Prepare procurement files for payments
• Maintain Procurement Tracker and reports

Warehouse & Inventory (10%)
• Manage warehouse operations and stock control
• Coordinate transportation of goods
• Prepare inventory and warehouse reports

Asset & Fleet Management (20%)
• Maintain Assets Register and handover documentation
• Conduct physical asset verification
• Monitor daily fleet activities and ensure safety compliance
• Prepare monthly fleet reports

Reporting (20%)

• Prepare weekly, monthly and quarterly logistics and procurement reports
• Analyze data and provide key findings

Requirements:

• Experience in procurement / logistics / supply chain (NGO experience is an advantage)
• Strong organizational and documentation skills
• Good knowledge of MS Excel / trackers
• Attention to detail and ability to meet deadlines
• English – intermediate level or higher

PAH offers work in a professional humanitarian environment with opportunities for growth and development.

Other: The above- mentioned responsibilities are not exhaustive of what could be required, additional tasks can be assigned according to projects' needs.

Minimum Criteria:

Minimum 0,5 years of work experience in Procurement and Supply Chain (work experience in humanitarian setting highly desirable)

University Graduate in in Business Studies/Logistics/Supply Chain Management or equivalent. In addition person with Diploma/Certification in Supply Chain Management is an asset

Able to communicate (both writing and speaking) in English and Ukrainian

What PAH offers:

• Work experience with a professional and flexible international NGO, which is one of the largest NGOs in Central-Eastern Europe;
• Work in a dynamic and motivated team;
• Possibility for professional development.

How to apply:

If you are interested in applying for this position, please send us the following documents:

Short resume (max. 2 pages) to be submitted in English language, including relevant information on your education and work experience indicating your salary expectation in USD and availability to start cooperation with PAH.