Project Associate (Shelter)

Responsibilities

• Assist in the implementation and monitoring of project activities associated with the IOM SNFI portfolio, verifying that they are in line with the technical guidelines, standard operating procedures (SOP) and quality control plans.
• Conduct field visits to assist in the collection and documentation of information damages and repair needs at various locations, including but not limited to collective centers, social institutions, private residences, and infrastructure, under the guidance of technical colleagues.
• Assist in compiling Bills of Quantity and Bills of Materials, and other necessary engineering documentation by collecting and organizing technical information based on national legislation and IOM standards, under the supervision of technical colleagues.
• Assist the Procurement Unit by collecting, organizing and sharing technical information necessary for the preparation of Statements of Work (SoW) or Terms of reference (ToRs) and other construction-related procurement documents. Support the bid analysis and technical evaluation process by compiling relevant documentation and coordinating inputs from technical colleagues, in line with procurement procedures to contribute to a transparent and fair tendering process.
• Conduct regular visits to monitor the progress of works on-site by filling out templates, checklists, and documenting the completion of key activities. Support the identification and reporting of any deviations from original designs and plans through close coordination with technical colleagues, Programme Management, and Procurement Units, as well as on-site actors (e.g., technical supervisors or architect supervisors). Facilitate communication with contractors through designated technical staff when changes or corrections are needed-
• Support administrative coordination of project implementation, involving liaison with diverse organizational units and external parties to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, etc
• Contribute as requested to the reports by providing inputs and data (including weekly, monthly reports), in addition to submitting regular progress reports through KoBo forms.
• Perform such other duties as may be assigned.
  
  

Qualifications

EDUCATION

• High school diploma with five years of professional work experience; or,
• Bachelor’s degree in Civil/Construction Engineering, Architect, Mechanical Engineering or Electrical Engineering from an accredited academic institution, with 3 years of relevant professional experience.
  
  

Experience

• Experience supporting shelter and building construction and repair management activities;
• Experience in the field of construction engineering and contract management;
• Experience supporting the implementation of civil design projects;
• Knowledge of applicable codes, policies, standards and best practices related to project;
• Knowledge of financial rules and regulations;
• Prior work experience with humanitarian organizations, non-government or government; institutions/organization is an advantage.
  
  

Skills

• Knowledge of humanitarian relief operations related to the Ukrainian context, especially in Shelter sector;
• Excellent communication skills, ability to coordinate and corresponds in a clear and concise manner;
• Ability to complete tasks in a timely and accurate manner;
• Required high attention to details.
  
  

Languages

For this position, fluency in English and Ukrainian is required.

Required Competencies

IOM’s competency framework can be found at this link . Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
  
  

Core Competencies – behavioral indicators Level 1

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
  
  

Notes

Only shortlisted candidates will be contacted.

Please refer to this link for guidance on IOM Job Category.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here ). The online tool also allows candidates to track the status of their application.

No late applications will be accepted. Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies