Program Assistant, Empower Pillar (Hybrid, Full-Time)

Nova Ukraine is an international nonprofit delivering strategic humanitarian initiatives in partnership with trusted teams across Ukraine. Since 2014, we’ve directed over $120 million toward aid for war-affected communities, healthcare, education, infrastructure, and civil society development. At Nova Ukraine, we turn aid into impact. We strengthen civil society and support high-impact initiatives that change lives — and we’re looking for people ready to make a meaningful impact alongside us.

We are looking for a motivated Program Assistant to join our Empower Pillar. In this role, you will provide critical administrative and operational support across our Education, Veterans & Youth, and Culture portfolios. You will work closely with the Vice President and PMs to ensure smooth day-to-day coordination of projects and the professional delivery of our programs.

What's In It for You?

Hybrid Work: Blending the autonomy of remote work with the collaboration of an office environment.

Make a Global Impact: Your support contributes directly to strengthening democratic institutions and a resilient civil society in Ukraine.

Professional Growth Opportunities: Gain experience in one of the largest international charitable foundations with opportunities for career advancement.

Mission-Driven Team: Join a dedicated, friendly international team working toward a common goal.

What We’re Looking For:

Experience in administrative support, project coordination, or a similar operational role

Proficiency in Google Workspace (Docs, Sheets, Slides)

Strong organizational skills and attention to detail

Excellent verbal and written communication skills

Fluency in Ukrainian and English (B1/Intermediate level or above)

Ability to work effectively in a hybrid/remote environment

Proven ability to manage multiple tasks and meet deadlines

Alignment with Nova Ukraine’s mission and values

What You’ll Do:

Support grant administration by collecting documentation and managing workflows in Salesforce

Assist with case creation and documentation within the management system

Coordinate logistics for virtual and in-person meetings, workshops, and partner visits

Manage meeting agendas, notes, and follow-up action tracking

Assist with procurement, operational processes, and official travel arrangements

Support the onboarding process for new team members in coordination with HR

Prepare and maintain program records, documentation, reports, and presentations

Conduct basic research to support program planning and decision-making

Assist VP, Program and Project Managers with day-to-day project coordination and activities

Would be a plus:

Prior experience with CRM systems, specifically Salesforce

Experience working in the non-profit or humanitarian sector

Knowledge of USAID or international donor reporting standards

Familiarity with event planning and logistics

Work Conditions:

Full-time employment.

Hybrid work format.

Employment in accordance with the Labor Code of Ukraine.

We will be happy to receive your CV along with a cover letter and financial expectations and consider your candidacy. Your personal contribution will make a huge difference in achieving our goals and mission. Join us to change the world for the better together.