Donor Coordination Specialist

Job Title: Donor Coordination Specialist

Project Name: Ukraine Ministry of Veterans Affairs Institutional Strengthening (Vet-IS)

Location of Position: Ukraine, Kyiv (on-site)

Reporting to: Field Manager, with technical oversight from Head of MoVA Delivery Office

Remuneration: Fees are subject to negotiation in line with market rates

Indicative LOE/Time Frame: Full-time, November 2026 - June 2029

Citizenship: Ukrainian (preferred)

Language Requirements: Fluency in Ukrainian and English required

Application Deadline: 8 November 2026

Application Instructions:

1. A cover letter is mandatory to be considered. Cover letters should effectively align your skills and experiences with the specific job responsibilities outlined in the position's description, demonstrating your aptitude and enthusiasm for the role, your daily fee and current availability.
2. Click the "Apply Now" link to upload your cover letter and CV in English.
3. Only successful shortlisted candidates will be contacted.

About Alinea:

Alinea is an international development consultancy providing technical and management expertise that helps people improve their lives. Alinea works with governments, investors, companies, and communities to create lasting change. Over 39 years, Alinea has successfully delivered more than 1,000 projects worldwide. For more information, please visit Alinea International website.

Alinea International does not charge a fee at any stage of the recruitment and hiring process. All offers of employment or job opportunities with Alinea International that include any form of a request for payment of fees or collect information on bank accounts are fraudulent. Any requests for such payment or information should be refused and reported to your local law enforcement authorities for appropriate action and to Alinea International.

At Alinea International we value diversity, equity, inclusivity, accessibility and belonging in everything we do. We are an equal opportunity employer opposed to all forms of discrimination. We actively seek and encourage applications from people of diverse backgrounds recognizing that an inclusive workforce enriches our organization and achieves smarter, more innovative results.

Alinea is committed to the protection of children and vulnerable adults. Due to the nature of our work, all candidates will be subject to due diligence checks and extensive background checks where appropriate.

Project Description:

The Ukraine Ministry of Veterans Affairs Institutional Strengthening (Vet-IS) project is a multi-year initiative funded by Global Affairs Canada (GAC) and implemented in partnership with Ukraine's Ministry of Veterans Affairs (MoVA). The project aims to strengthen MoVA's capacity to lead, coordinate, and standardize a coherent national system of policies, programs, and services for veterans and their families.

The project supports institutional strengthening, policy development, inter-ministerial coordination, and the establishment of inclusive, rights-based service models to improve access, quality, and consistency of services nationwide.

About the Role:

The Donor Coordination Specialist will support the Ministry of Veterans Affairs (MoVA) in coordinating its relations with international partners and in running the sectoral working group (SWG) on veterans' affairs.

Working closely with the Field Manager, the MoVA Delivery Office, and MoVA Reform Support Team, the role ensures that international assistance is complementary and not duplicative, and creates platforms where partners can design joint projects in MoVA's priority areas.

The position requires strong relationship-building skills, sound judgment, and a good understanding of how donors and implementers operate.

Key Responsibilities:

Sectoral Working Group and Partner Coordination

• Support MoVA in preparing, convening, and following up on the SWG and thematic meetings with international partners
• Coordinate day-to-day relations with international partners, donors, and implementing organizations on behalf of MoVA, in agreement with the Ministry
• Ensure information flows between MoVA, the MoVA Delivery Office, the reform support team, and other projects to avoid duplication and enable synergies

Donor Mapping

• Hold the pen on donor mapping for MoVA: maintain an up-to-date overview of international support, projects, funding, and planned initiatives in the veterans' sector
• Analyse supply and demand: match partners' priorities and available funding with MoVA's needs and identify gaps and overlaps

Joint Initiatives and Resource Engagement

• Create platforms and facilitate dialogue between partners and MoVA to develop joint projects in priority areas
• Support MoVA in preparing concept notes, briefs, and presentations for partners
• Support MoVA in preparing for cross-donor funding opportunities in the veterans' sector

Reporting

• Prepare meeting notes, coordination updates, and briefs for MoVA leadership and the Vet-IS team
• Contribute to project reporting to Global Affairs Canada and Alinea

Expected Deliverables:

• Donor mapping for MoVA, updated regularly
• Agendas, materials, presentations, and follow-up notes for SWG and thematic meetings
• Briefs and concept notes supporting joint initiatives with partners
• Coordination updates for MoVA leadership and the project team
• Contacts management systems and logs

Required Qualifications:

Mandatory

• Degree in international relations, public policy, social sciences, or a related field
• Minimum 5 years of professional experience in donor coordination, international cooperation, or project management in Ukraine
• Strong understanding of how international donors and implementing partners work
• Experience supporting government institutions in coordinating international assistance
• Excellent communication, facilitation, and diplomatic skills
• Strong written skills, including preparing briefs and meeting materials
• Proficiency in MS 365, using various tools to create visually appealing presentations and briefs
• Fluency in Ukrainian and English (written and spoken)

Preferred qualification

• Knowledge of veterans' affairs or the security and defence sector
• Experience working with or within a sectoral working group or similar coordination mechanism
• Experience with donor mapping tools or databases
• Experience working on Global Affairs Canada-funded projects