Project Officer (Finance and Administration)

Job Title: Project Officer (Finance and Administration)

Location: Kyiv, Ukraine

Reporting to: Team Lead

Remuneration: Fees are subject to negotiation in line with market rates

Indicative LOE/Time Frame: Full-time, November 2026 - December 2028

Citizenship: Ukrainian (preferred)

Language Requirements: Fluency in Ukrainian and English required

Application Deadline: 22 November 2026

1. A cover letter is mandatory to be considered. Cover letters should effectively align your skills and experiences with the specific job responsibilities outlined in the position's description, demonstrating your aptitude and enthusiasm for the role, your daily fee and current availability.
2. Click the "Apply now" link to upload your cover letter and CV (Curriculum Vitae).
3. Only successful candidates will be contacted. No phone calls please.

Alinea is an international development consultancy providing technical and management expertise that helps people improve their lives. We work with governments, investors, companies, and communities to create lasting change. With nearly 40 years of experience, Alinea has successfully delivered more than 1000 projects worldwide. alineainternational.com

Alinea International does not charge a fee at any stage of the recruitment and hiring process. All offers of employment or job opportunities with Alinea International that include any form of a request for payment of fees or collect information on bank accounts are fraudulent. At Alinea International we value diversity, equity, inclusivity, accessibility and belonging in everything we do. We are an equal opportunity employer opposed to all forms of discrimination. We actively seek and encourage applications from people of diverse backgrounds recognizing that an inclusive workforce enriches our organization and achieves smarter, more innovative results.

Alinea is committed to the protection of children and vulnerable adults. Due to the nature of our work, all candidates will be subject to due diligence checks and extensive background checks where appropriate.

Background and Purpose:

Ukraine continues to face significant governance, security and institutional challenges arising from Russia's full-scale invasion, while advancing reforms and preparing for recovery and reconstruction. Strengthening public institutions, accountability, the rule of law and institutional resilience remains essential to effective governance and sustainable recovery.

Alinea International supports governance and institutional development initiatives in Ukraine, working with government counterparts and international partners to strengthen institutional capacity, improve public-sector effectiveness and support locally led reform.

The Project Finance and Administration Officer will support effective program implementation through sound financial management, transparent procurement, accurate reporting and efficient administration. The role will help ensure that project resources are managed responsibly and activities are delivered in accordance with organizational policies, donor requirements and applicable regulations.

Key Responsibilities:

Financial Management and Reporting

• Maintain accurate financial records and monitor expenditures, commitments, forecasts and budget variances against approved work plans
• Prepare regular financial reports and expenditure updates, and support budgeting, reforecasting and financial planning
• Review invoices, payment requests, expense claims and supporting documentation for accuracy and compliance
• Coordinate timely payments to vendors, consultants and service providers
• Maintain audit-ready financial records and support donor reporting and audits

Procurement and Contract Administration

• Coordinate procurement processes in accordance with organizational policies and donor requirements
• Prepare and maintain procurement documentation, requests for quotations, bid evaluations, purchase orders and contracts
• Support consultant recruitment, contracting and onboarding
• Monitor contract implementation, procurement timelines and vendor performance, ensuring transparent and well-documented processes

Administration and Operational Support

• Coordinate day-to-day project administration, including travel, accommodation, transportation, meetings, workshops, training and other events
• Maintain organized project files, records, inventories and asset registers
• Support the administrative arrangements for project staff, consultants and partners
• Prepare activity budgets, track costs, reconcile expenditures and ensure supporting documentation is complete
• Assist with the administration of grants, service contracts and partnership agreements, as applicable

Compliance, Coordination and Risk Management

• Ensure financial and administrative activities comply with donor requirements, organizational policies and applicable Ukrainian laws
• Maintain appropriate internal controls and identify potential financial, procurement and operational risks
• Work closely with the Team Lead, headquarters finance and operations personnel, project staff and partners to support implementation
• Provide financial and administrative information for work plans, budgets, donor reports and other project documentation

Required Qualifications:

Education

• Bachelor's degree in finance, accounting, business or public administration, economics, commerce or a related field
• A professional accounting designation or equivalent certification is an asset.

Professional Experience

• At least five years of progressively responsible experience in project finance, accounting, grants management, administration or operations
• Experience supporting donor-funded international development, governance, public-sector reform or related programs
• Demonstrated experience in budgeting, financial reporting, procurement and contract administration
• Experience supporting project implementation in Ukraine, organizing events and travel, and contributing to audits or compliance reviews

Knowledge and Skills

• Strong financial management, budgeting and organizational skills, with excellent attention to detail
• Knowledge of procurement, contracting, donor compliance and financial controls.
• Proficiency in Microsoft Excel and financial management systems
• Strong communication skills and the ability to manage competing priorities, work independently and support a multidisciplinary team

Languages

• Fluency in Ukrainian and professional proficiency in English, both written and spoken, are required
• Additional languages, including French, are an asset