Logistics Officer

Polish Humanitarian Action (PAH) is currently looking for Logistics Officer to support PAH activities aimed to enhance localization effort.

Position: Logistics Officer

Duty Station: Kharkiv

Job terms: full-time 

Type of job: employment contract 

Starting date: ASAP 

Duration: by 30 April 2027 (3 month of approbation period) with possibility for extension 

We strongly encourage qualified candidates to apply as soon as it is possible as the applications will be reviewed on the rolling basis and we need you! 

About PAH: 

Polish Humanitarian Action (PAH) is an international non-governmental organization that provides humanitarian and development assistance worldwide. Since 1992, PAH has operated programs in 52 countries, supporting sustainable and stable development of regions suffering the consequences of armed conflicts, natural disasters and other humanitarian crises. 

Operating in Ukraine since August 2014, PAH is uniquely positioned with a wide network of partners and donors to deliver humanitarian aid to the most vulnerable conflict-affected people during this crisis. PAH provides assistance to the people in need, especially internally displaced people, elderly and single mothers, working in the sectors of Protection/Advocacy, WASH, Food Security/MCPA, Shelter/NFI and MHPSS. PAH Ukraine is rapidly expanding its operations in response to the armed conflict and seeks dynamic candidates comfortable with a fast-changing environment who are eager to scale operations quickly. 

Visit https://www.pah.org.pl/en for more information. 

PAH applies a strict zero-tolerance policy towards sexual exploitation and abuse (SEA), sexual harassment (SH), and any inaction in response to such misconduct by its personnel, partners, or stakeholders. The organization is committed to preventing harm, ensuring a safe and respectful environment, and taking timely and appropriate action when harm occurs. 

Key Duties and Responsibilities:

Procurement - 50%

1. Ensure the implementation of procurement processes: Receiving, recording, and tracking of Purchase Requisitions Form (PRF):

a. Receiving incoming PRF, verifying that required signatures/authorizations are present, date, stamp them and record them in the requisition register, allocating a number to each in terms date, month and serially as they occur.

b. RFQs/RFP and Bid Analysis: assist the Head of Department in tendering activities and participation in tender committees, prepare Checklists and Quotation Analysis Summaries during the Bid Analysis Committee meetings when quotations opened, analyzed and supplier selected. Analyze quotation /Bids and pass these on to the Head of Department, coordinate technical evaluation or advice before orders are placed or presented to the procurement committee.

c. Preparation and dispatch of orders: Prepare Purchase Orders/Contracts/Framework Agreement, enter them into the Procurement Tracker and present them to the Head of Department for verification and ultimate departmental approval. Under supervision of the HoD Prepare Purchase Orders/Contracts and send them to vendors for acceptance. Follow up the deliveries as per supplier’s delivery schedules and track deliveries in Delivery Tracking Matrix. 

d. Expediting: manage samples provided by the suppliers, liaise with receiving warehouses/offices about the receipts of goods and maintain proper tracking of all deliveries. Assist in the preparation of the weekly procurement reports.

e. Payments: prepare and maintain Procurement Files required as per the compliance for payments of goods/services.

f. Ensure that all procurement process are properly documented and Procurement Files are kept as per PAH Logistics and Procurement Manual requirements

Warehouse and Inventory Management - 50%

• Ensure that PAH minimum standards of logistics procedures and country policies are implemented and adhered in the area of warehouse management
• Provide support to HOD on areas relating to budgets, technical aspects of the programme, and implementation mechanisms as required 
• Manage warehouse following PAH standard procedure in a systematic way
• Manage receiving incoming material and put on warehouse as per PAH standard procedure and dispatch material in various location as per the requirement
• Coordinate with fleet officer and transport company for arrangement of trucks for timely delivery of materials.
• Acquire and manage warehouse, trucks, pick-up and prepare agreement and make payment as per the agreement.
• Prepare warehouse and inventory reports
• Warehouse accounting of goods and materials in the BAS CORP system (1BAF CORP)
• Arranging the transfer of goods between warehouses, offices, and responsible persons
• Preparing waybills for the transfer and delivery of goods based on internal requests
• Maintaining stock accounting (actual and analytical)
• Monitoring stock balances in warehouses
• Processing requests from internal departments
• Preparing documents for the write-off of low-value materials
• Ensuring compliance of actual balances with the data in the accounting system

Logistics Officer will be selected based on the qualification requirements described below:

• Diploma in Logistics/Procurement/Finance
• At least 1 year of work experience in Logistics/Procurement/Finance in international or local NGO;
• Good verbal and written communication skills in English (ability to communicate and write in English at work);
• Understanding of international humanitarian work;
• Good interpersonal skills;
• Good working knowledge of Microsoft Office and Google Apps;
• Experience with accounting systems (BAS, 1С, or similar)
• Good organizational skills and discretion with confidential information;
• Proven ability to handle challenging workload;
• Ability to work independently and proactively.

What PAH offers: 

• Work experience with professional and flexible international NGO, one of the largest in the Central-Eastern Europe; 
• Work in a dynamic and motivated team, hybrid work schedule, great opportunities to learn; 
• Possibility to contribute to the development of PAH Mission programming; 
• Competitive salary; 
• Medical insurance; 
• English language courses; 
• Psychological sessions. 

Equal Opportunities and Non-Discrimination: 

Our organization adheres to the principles of equality, respect for human dignity and non-discrimination in accordance with the legislation of Ukraine. 

We do not tolerate discrimination based on age, sex, gender identity, marital status, pregnancy, parental status, disability, health condition, race, skin color, ethnic or national origin, citizenship, language, religion or other beliefs, sexual orientation, or any other characteristic. 

All candidates are assessed solely on the basis of their professional competencies and alignment with the position requirements. 

 Employment of Persons with Disabilities: 

The organization is open to employing persons with disabilities and ensures equal opportunities to participate in the recruitment process. 

If needed, we are ready to: 

• provide reasonable workplace accommodation. 
• adapt the recruitment process. 
• consider flexible working hours or remote work arrangements; 
• create safe and accessible working conditions in line with individual needs. 
• If you require any accessibility accommodations to participate in the recruitment process, please indicate this in your cover letter. 

How to apply: 

Due to the urgency to fill the post, applications will be reviewed on a rolling basis. PAH reserves the right to close the job opening before the deadline. 

To apply for this position, please follow the link to send your resume. 

 CLICK HERE TO SEND YOUR CV

If you are interested in applying for this position, please send us the following documents prepared in ENGLISH no later than November 24, 2026: 

• Short resume (max. 2 pages) including relevant information on your education and work experience. 
• Please note due to the urgency to fill the post, recruitment will be done on the rolling basis, and PAH reserves the right to recruit before the deadline, and only short-listed candidates will be notified.